Search Gray County Property Records

Gray County property records are maintained by the County Clerk in Pampa, Texas. The clerk's office records deeds, deeds of trust, liens, oil and gas leases, easements, and other land instruments for all real property in this Texas Panhandle county. Gray County has a significant oil and gas industry alongside agricultural activity, and both drive steady recording volumes at the clerk's office. This page explains how to search the records and what resources are available.

Gray County Clerk Office

The Gray County Clerk is the official custodian of all property records filed in the county. The office is in the courthouse in Pampa and handles recording and indexing of deeds, mortgages, liens, releases, oil and gas leases, pipeline easements, and plat maps. Gray County has significant petroleum production history, and the records system holds decades of oil and gas lease assignments, mineral deed transactions, and surface use agreements alongside the standard residential and agricultural deed records.

All documents are indexed by grantor and grantee name. You can search by party name, instrument type, or date range through the clerk's index system. Instrument numbers assigned at recording can be used to look up specific documents directly.

For certified copies of recorded documents, contact the clerk's office by phone or visit in person. Staff can assist you in finding the right index section but cannot conduct a title search on your behalf under Texas Attorney General guidance.

How to Search Gray County Property Records

The Gray County Clerk maintains the official index for all land records filed in the county. Online access to recent records is available through the county's portal or linked services.

The Gray County Appraisal District is a useful companion resource for property research. Search by owner name or address to get the account number and legal description before going to the deed records at the clerk's office.

For in-person searches, visit the courthouse in Pampa. The clerk's office has public terminals or index books depending on the era of the records. Third-party services like TexasFile also cover Gray County records for subscribers who prefer a remote search option.

Note: Gray County is in the Panhandle. If the property is near the Wheeler or Roberts County lines, confirm the correct county before searching.

Gray County Property Record Types

The Gray County Clerk records all instruments that create or affect interests in real property within the county. Under Texas Property Code Section 12.001, recorded documents give constructive notice to all later parties. Once on file, the information is considered known to anyone who later deals with that property.

Common document types in Gray County include warranty deeds, special warranty deeds, quitclaim deeds, mineral deeds, deeds of trust, mechanic's and materialman's liens, lien releases, oil and gas leases, mineral lease assignments, pipeline right-of-way agreements, surface use agreements, agricultural easements, and federal tax lien filings. Given Gray County's significant oil and gas production history, mineral-related instruments make up a large portion of the county's total recording volume. Agricultural transactions for wheat farms and cattle ranches also appear frequently. Subdivision plats for areas in and around Pampa are also on file with the clerk.

Gray County Appraisal District

The Gray County Appraisal District maintains property tax appraisal records for all taxable property in the county. The CAD database is searchable at graycad.com by owner name, property address, or account number. Results show current ownership, assessed value, legal description, and exemptions. These records are updated annually and are separate from the deed records at the County Clerk.

Agricultural use valuations are common for farm and ranch tracts in Gray County. The CAD records show these designations and the resulting tax impact. For oil and gas producing properties, mineral and surface rights may be held by different parties, and the CAD typically tracks surface ownership while the clerk's deed records show both surface and mineral interests. For any complete property or mineral research, checking both the CAD and the deed records is recommended.

Recording Fees and Procedures

The Gray County Clerk charges $26 for the first page of a recorded instrument and $4 per additional page. These fees are set by state law. An extra $0.25 per name applies when more than five names are indexed in a single document.

Documents can be submitted in person at the courthouse or by mail with a check payable to the Gray County Clerk. Include a self-addressed return envelope for mail submissions. The clerk records the document, assigns the instrument number and date, and mails the original back. eRecording availability for Gray County should be confirmed by calling the clerk's office. Title companies and land men active in the Panhandle oil and gas market routinely handle document submissions for Gray County properties.

Certified copies cost $1.00 per page plus a $5.00 certification fee. Plain uncertified copies are less expensive and acceptable for most research and due diligence needs.

Texas Public Information Act

Gray County property records are public under Texas Government Code Chapter 552. Any person may request access without giving a reason. The clerk must respond promptly, and for indexed records, access is generally immediate. Older documents may require a short retrieval time.

The Texas Attorney General's Open Government Division handles disputes and provides guidance on public records access rights. Personal identifiers are redacted from online document images under state law but remain in the original paper records at the clerk's office.

Additional Resources for Property Research

The Texas Comptroller's Property Tax Assistance Division provides statewide guidance on exemptions, appraisal procedures, and protest rights. For Gray County's oil and gas producing properties and agricultural tracts, the Comptroller's resources on mineral taxation and agricultural valuations are especially relevant. The Texas General Land Office holds early land grant records for the Panhandle region. The Texas Secretary of State's SOSDirect is useful for researching business entities and UCC filings related to oil and gas operations or commercial property. The Texas State Law Library offers research guides on real property and oil and gas recording topics.

Nearby Counties

Gray County is in the Texas Panhandle and borders several nearby counties. Confirm the correct county for properties near county boundaries.